Information we collect about you when you visit our website

With regard to each of your visits to our site we will automatically collect the following information:

Technical information, including the Internet protocol (IP) address used to connect your computer or mobile device to the Internet, browser type and version, and if you choose to share it, your location data. We do this to improve your experience on our website and where relevant direct you to the appropriate sub directory of our site for your specific geography. The net result should be that you are able to either find jobs easier or get a better understanding of whether we are the right recruitment partner for your organization.

We will also store information about your visit, including referral information (should you choose to share it), page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), along with any personally identifiable information you leave on our contact forms. We keep this information to ensure that the context of our communication with you as relevant as possible. We also store data from surveys that contribute to our research reports and keep your details in some instances in case you’d like a copy. You contributed to it so why shouldn’t you see the results? Ultimately, you have the option to opt-out of non-essential data collection by contacting us directly. The last thing we’d want to do is make you feel uncomfortable.

Information we obtain from other sources

We also obtain information about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card and personal recommendations. In this case we will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact we hold personal data about you, the source the personal data originates from and whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data.

We are working closely with third parties including business partners such as management and umbrella companies, search information providers, credit reference agencies and criminal record checking agencies. We may receive information about you from them for the purposes of our recruitment services and ancillary support services.

Personal information does not include:

Publicly available information from government records.
De-identified or aggregated consumer information.
Information excluded from the CCPA’s scope, like:
health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Confidentiality of Medical Information Act (CMIA) or clinical trial data;
personal information covered by certain sector-specific privacy laws, including the Fair Credit Reporting Act (FRCA), the Gramm-Leach-Bliley Act (GLBA) or California Financial Information Privacy Act (FIPA), and the Driver’s Privacy Protection Act of 1994.

Compliance with State Privacy Laws

In addition to the CCPA, our privacy practices also comply with other state-specific privacy laws including the Virginia Consumer Data Protection Act (VCDPA), Colorado Privacy Act (CPA), and Utah Consumer Privacy Act (UCPA). These laws provide state residents with specific rights regarding their personal information, which are respected and upheld by our organization in accordance with applicable law.

We obtain the categories of personal information listed above from the following categories of sources:

Directly from our clients or their agents. For example, from documents that our clients provide to us related to the services for which they engage us.
Directly from you as the candidate or client via Job boards, social networking events, social media and personal recommendations.
Directly and indirectly from activity on our website (www.stottandmay.com). For example, from submissions through our website portal or website usage details collected automatically.

Purpose of the processing

We may use or disclose the personal information we collect for one or more of the following business purposes:

To Match Opportunities: To assess data about you against vacancies which we judge may be suitable for you, enhancing your career prospects and job placements. This includes actively searching for opportunities that align with your skills and career goals, providing personalized job alerts, and helping you navigate the job market more effectively.

To Enhance Communication: To send you emails, SMS messages and or text messages (where permitted by law and unless opted out), to keep you informed about job opportunities and updates relevant to your career and potential employment.

To Utilize Third-Party Services: To engage third-party vendors to assist in hosting, managing, and operating our websites; to provide data analysis, and to enhance the functionality and security of our services.

For Marketing and Development: To develop and market other products and services, improve our customer service, and send you surveys, reports, event details, promotions, offers, and general information about industry sectors that may interest you.
To Manage and Respond to Inquiries: To identify you, respond to and process your requests for information, and provide you with requested products and or services.

To Maintain Records: To amend records to remove personal information or to anonymize it for compliance monitoring and marketing materials creation.
Contractual Obligations: To carry out our obligations arising from any contracts entered into between you and us, which include everyday business purposes that involve the use of personal and sensitive personal information.

For Job Placement and Candidate Support: To help find you a job, contact you about potential opportunities, and provide you and or your company with relevant job market information. This includes supporting you with any job-related concerns and or adjustments.

Legal and Compliance Activities: To establish, exercise, or defend legal claims, collect outstanding payments, and or ensure compliance with contractual obligations.

Client Relationship Management: For individuals working with Stott and May, Inc’s. clients (i.e., a “client contact”), to fill vacancies, negotiate contracts, resolve issues, and maintain ongoing communication to ensure satisfactory contractual fulfillment and problem resolution.

We use information held about you in the following ways:

To carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organization.

To provide you with information about other services we offer that are similar to those that you have already purchased, been provided with or enquired about.

The core service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.

We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organization or any other contract to provide services to you or receive services from you or your organization.

We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.

To provide you with information, products or services that you request from us.

To provide you with email alerts, event registrations and other notices concerning our products or services, or events or news, that may be of interest to you.

To improve our website and present its contents to you.

To respond to law enforcement requests and as required by applicable law, court order, or governmental regulations.

As described to you when collecting your personal information or as otherwise set forth in the CCPA.

We will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without providing you notice.

Sharing Personal Information

We may disclose your personal information to a third party for a business purpose. When we disclose personal information for a business purpose, we enter a contract that describes the purpose and requires the recipient to both keep that personal information confidential and not use it for any purpose except performing the contract.

We may also share personal information with third parties for other purposes permitted by applicable laws, or as part of a merger, acquisition, or other corporate transaction.

In the preceding twelve (12) months, we have disclosed the following categories of personal information for a business purpose:

Category A: Identifiers.
Category B: California Customer Records personal information categories.
Category C: Protected classification characteristics under California or federal law.
Category I: Professional or employment-related information.

We disclose your personal information for a business purpose to the following categories of third parties:

Our affiliates.
Service providers.
Third parties to whom you or your agents authorize us to disclose your personal information in connection with products or services we provide to you.

In the preceding twelve (12) months, we have not sold any personal information.

Data Retention and Deletion

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, including to meet legal, regulatory, or operational requirements. We have implemented policies and procedures to securely delete or anonymize personal information that is no longer needed, subject to applicable exceptions and legal requirements.

When we receive a verifiable request to delete personal information, we will take reasonable steps to delete the requested information from our systems, unless an exception applies under the CCPA and or other applicable laws.

Your Rights and Choices

The CCPA provides consumers (California residents) with specific rights regarding their personal information. This section describes your CCPA rights and explains how to exercise those rights.

Additionally, the CPRA, effective January 1, 2023, provides California residents with additional rights, including the right to limit the use and disclosure of sensitive personal information and the right to correct inaccurate personal information. Our practices and this notice comply with the CPRA requirements.

Access to Specific Information and Data Portability Rights

You have the right to request that we disclose certain information to you about our collection and use of your personal information over the past 12 months. Once we receive and confirm your verifiable consumer request, we will disclose to you:

The categories of personal information we collected about you.
The categories of sources for the personal information we collected about you.
Our business or commercial purpose for collecting or selling that personal information.
The categories of third parties with whom we share that personal information.
The specific pieces of personal information we collected about you (also called a data portability request).
If we sold or disclosed your personal information for a business purpose, two separate lists disclosing:
sales, identifying the personal information categories that each category of recipient purchased; and
disclosures for a business purpose, identifying the personal information categories that each category of recipient obtained.

Deletion Request Rights

You have the right to request that we delete any of your personal information that we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable consumer request, we will delete (and direct our service providers to delete) your personal information from our records, unless an exception applies.

We may deny your deletion request if retaining the information is necessary for us or our service providers to:

Complete the transaction for which we collected the personal information, provide a good or service that you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform our contract with you.
Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities.
Debug products to identify and repair errors that impair existing intended functionality.
Exercise free speech ensure the right of another consumer to exercise their free speech rights, or exercise another right provided for by law.
Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 seq.).
Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when the information’s deletion may likely render impossible or seriously impair the research’s achievement, if you previously provided informed consent.
Enable solely internal uses that are reasonably aligned with consumer expectations based on your relationship with us.
Comply with a legal obligation.
Make other internal and lawful uses of that information that are compatible with the context in which you provided it.

Exercising Access, Data Portability, and Deletion Rights

To exercise the access, data portability, and deletion rights described above, please submit a verifiable consumer request to us by either:

Calling us at our number: 424-645-2080
Privacy@talentcaddy.ai

Only you or a person registered with the California Secretary of State that you authorize to act on your behalf, may make a verifiable consumer request related to your personal information. You may also make a verifiable consumer request on behalf of your minor child.

You may only make a verifiable consumer request for access or data portability twice within a 12-month period. The verifiable consumer request must:

Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative.
Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you. Making a verifiable consumer request does not require you to create an account with us. We will only use personal information provided in a verifiable consumer request to verify the requestor’s identity or authority to make the request.

Response Timing and Format

We endeavour to respond to a verifiable consumer request within 45 days of its receipt. If we require more time (up to 90 days), we will inform you of the reason and extension period in writing. If you have an account with us, we will deliver our written response to that account. If you do not have an account with us, we will deliver our written response by mail or electronically, at your option. Any disclosures we provide will only cover the 12-month period preceding the verifiable consumer request’s receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your personal information that is readily useable and should allow you to transmit the information from one entity to another entity without hindrance.

We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.

Non-Discrimination

We will not discriminate against you for exercising any of your CPRA rights, including the rights to limit the use of sensitive personal information and or to correct inaccurate personal information.

Deny you goods or services.
Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.
Provide you a different level or quality of goods or services.
Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.

Changes to Our Privacy Notice

We reserve the right to amend this privacy notice at our discretion and at any time. When we make changes to this privacy notice, we will notify you by email or through a notice on our website homepage.

Contact Information

If you have any questions or comments about this notice, our Privacy Statement, the ways in which we collect and use your personal information, your choices and rights regarding such use, or wish to exercise your rights under California law, please do not hesitate to contact us at:

Phone: 424-645-2080
Website: www.talentcaddy.ai
Email: privacy@talentcaddy.ai
Postal Address: TalentCaddy LLC
10365 Almayo Ave, 6
Los Angeles, CA 90064